* * R E S P O N S I B I L I T I E S * *

1. Assist Pastor to manage the Family Life Ministry
     a. Liaise between the Ministry Committee and the Pastors’ Office;
     b. Monitor the state of the Ministry and feedback to Pastors’ Office

2. Planning
     a. Conceptualize and strategize long term and short term plans in the light of the Church Vision
     b. Translate strategies into executable plans and programmes
     c. Identifying and analysis of trends affecting family life

3. Teaching and Communication
    a. Programmes to equip, enable, support and shape family life in BRMC and beyond so that the home can be the primary place where faith is lived out
    b. Shaping culture through various media channels and programmes

4. Coordination and Management of Resources
    a. Implementation and management of programmes
    b. Facilitating Meetings
    c. Co-ordination with various internal & external parties
    d. Logistics support
    e. Management of budget

5. Pastoral Care
    a. Discerning God’s leading and direction for the ministry
    b. Care and nurture of members
    c. Sharing of the vision with members

6. To collaborate with other Ministries in implementing Family Life objectives

7. To carry out additional responsibilities when assigned by pastors or immediate supervisors in current ministry and/or other ministries

* * Q U A L I F I C A T I O N * *

• Theological Degree/Diploma (preferred), Degree/ Diploma in Social Work/ Family Therapy or equivalent

* * R E Q U I R E M E N T S * *

• Years of Experience- 2 Years
• Ability to work independently under minimal supervision
• Ability to communicate effectively with all levels of staff
• An innovative team player, self-motivated, pro-active

* * R E S P O N S I B I L I T I E S * *

1. Planning & Organising

• • • Assist the Committee or be responsible (whenever called upon) in planning, organising and the smooth running of YAM activities that is aligned to its ministry objectives;
    • Ensure that all such activities are relevant in meeting the needs of YAM in the prevailing environment, such as facilitating the transition from youths to young adults and encouraging the multiplying of young adult small groups;
    • Ensure that all such activities are aligned to the church calendar of events and where there are conflicts, to recommend alternatives to resolve such conflicts;
    • Recommend and implement strategies adopted by the committee to attract, engage, inspire and retain YA participation;
    • To identify and recommend potential leaders;

     2. Spiritual Nurture

• • • Train – Organise programs for spiritual formation for YAM leaders; Initiate and organise training programs for potential leaders;
    • Encourage –initiate opportunities to provide support to YAM leaders in their spiritual journey;

     3. To provide spiritual counselling to YAM leaders where needed and to involve Counsellors from Pastoral Care ministry where necessary;

     4. Be present at all YAM activities

     5. Pastors’ Office representative:

1. 1. • Liaise between the Ministry Committee and the Pastors’ Office;
      • Monitor the state of the Ministry and feedback to Pastors’ Office

     6. To carry out additional responsibilities when assigned by pastors or immediate supervisors in current ministry and/or other ministries

* * Q U A L I F I C A T I O N * *

1. 1. • Theological Degree/Diploma (preferred) 

* * R E Q U I R E M E N T S * *

Related Experience:

1. 1. • Area- Youth Adults and small group ministries.
      • Years of Experience-1 year

Required Skill-set:

1. 1. • Ability to work independently under minimal supervision
      • Ability to communicate effectively with all levels of staff and volunteers
      • An innovative team player, self-motivated, pro-active
      • Ability to connect with youths and young adults.

* * R E S P O N S I B I L I T I E S * *

     1. Assist Pastor to Oversee the SG Ministry

• • • Liaise between the Ministry Committee and the Pastors’ Office
    • Monitor the state of the Ministry and feedback to Pastors’ Office

     2. Pastoral Care of Small Groups

1. 1. • Development and implementation of Small Groups Structure toward more effective Pastoral Care and Community Life 
      • Training and development of leaders within the Small Groups Ministry
      • Visitation of Small Groups / Small Group Leaders
      • Recommendation and development of curriculum for Small Groups

     3. Planning & Coordination of Programmes for Small Groups

• • • Work with the Committee in planning and coordinating programmes for Small Groups

     4. Placement of new members in Small Groups

     5. To collaborate with other Ministries in implementing S&G objectives

     6.To carry out additional responsibilities when assigned by pastors or immediate supervisors in current ministry and/or other ministries

* * Q U A L I F I C A T I O N * *

1. 1. • Theological Degree/Diploma (preferred) 

* * R E Q U I R E M E N T S * *

Related Experience:

1. 1. • Area – Pastoral Care
      • Years of Experience – 2 years

Required Skill-set:

• • • Ability to work independently under minimal supervision
    • Ability to communicate effectively with all levels of staff 
    • An innovative team player, self-motivated, pro-active

* * R E S P O N S I B I L I T I E S * *

     1. Planning & Organising:
         a) Assist the Committee or be responsible (whenever called upon) in planning,
             organising and the smooth running of CS activities that is aligned to its ministry
             objectives;
         b) Ensure that all such activities are relevant in meeting the needs and objectives
             of the CS in the prevailing environment;
         c) Ensure that all activities are aligned to the church calendar of events and here   
             there are conflicts, to recommend alternatives to resolve such conflicts;
         d) Recommend and implement strategies to attract, engage, inspire and retain CS
             participation;

     2. Spiritual Nurture (feed, train, protect, encourage):
         a) Feed – Organise devotions, bible studies etc and other aspects of spiritual
             formation to Church School teachers;
         b) Train –
                        i) Initiate and organise training and development for Church school
                           teachers so that they are kept abreast of the latest teaching materials
                           and methodology;
                        ii) Build up in-house training programs by developing training curriculum
                            for Church School;
          c) Protect – Organise prayer and fellowship meetings;
          d) Encourage – initiate opportunities to provide support to CS teachers in their
              spiritual journey;

     3. To provide spiritual counselling to Church school teachers where needed and to
         involve Counsellors from Pastoral Care ministry where necessary;

     4. To develop effective strategies to engage parents to raise awareness of the
         Church School as well as their participation in the ministry;

     5. To be present at all CS activities.

     6. Pastors’ Office representative:
           a) Laise between the Ministry Committee and the Pastors’ Office;
           b) Monitor the state of the Ministry and feedback to Pastors’ Office

     7. To carry out additional responsibilities when assigned by pastors or immediate
         supervisors in current ministry and/or other ministries

* * Q U A L I F I C A T I O N * *

1. 1. • Theological Degree/Diploma (preferred) 

* * R E Q U I R E M E N T S * *

Related Experience:

1. 1. • Area – Early Childhood Care or Children Ministry
      • Years of Experience – 1 year

Required Skill-set:

• • • Ability to work independently under minimal supervision
    • Ability to communicate effectively with all levels of staff 
    • An innovative team player, self-motivated, pro-active
    • Building good rapport with children and parents   

* * R E S P O N S I B I L I T I E S * *

1. Planning & Organising

• • • The purpose and Christian ministry objectives and curriculum can be dovetailed with OH programs.
    • Organising activities to reach out to OH pre-believers;
    • Identify, nurture, disciple and equip potential leaders amongst the OH boarders so that they can grow to be disciple-makers amongst their peers.
    • Organising welcome and outreach initiatives for new boarders;
    • Organising farewell activities for boarders who are leaving with strategies for keeping contact and follow up;
    • Explore opportunities to engage alumni for the purposes of continuing the ministry of outreach as well as discipleship;
    • Assist OH boarders who are attending BRMC services to integrate into the BRMC faith community by finding them a suitable small group and/or introducing them to suitable BRMC members and ministries.
    • Identify BRMC ministries, programs and resources that OH ministry could work with
    • To be responsible for the planning and organizing the Befrienders’ program, monitor and evaluate its effectiveness and improve where necessary, coordinate the recruitment and nurturing of a group of BRMC members (from OH Sunday and throughout the year) who will provide hospitality and care to OH boarders through various forms of engagement;
    • Attend and report to the OH Management Committee (OHMC) meetings so that the OHMC may be appraised of Christian ministry initiatives and to obtain the necessary support from OHMC for Christian ministry.

     2. Spiritual Nurture

• • • Feed – Lead worship, organise devotions and Bible studies for OH boarders and staff;
    • Train – Spiritual formation for OH staff and volunteer team
    • Protect –Organise prayer groups and fellowship meetings for OH boarders and staff
    • Encourage – Build relationships with internal and external stakeholders

     3. Provide spiritual counselling to OH Staff and volunteers where needed and to collaborate with the Counsellors from Pastoral Care ministry where necessary;

     4. To be present at all  OH Christian Ministry activities

     5. Pastors’ Office representative:

1. 1. • Liaise between the OH Management and the Pastors’ Office;
      • Monitor the state of the Ministry and feedback to Pastors’ Office

     6. To carry out additional responsibilities when assigned by pastors or immediate supervisors in current ministry and/or other ministries in Barker Road Methodist Church

* * M I N I M U M  E D U C A T I O N * *

1. 1. • Theological Degree/Diploma  

* * R E L E V A N T  S K I L L S * *

Related Experience:

1. 1. • Area – Youth work
      • Years of Experience – 2 years

Required Skill-set:

• • • Ability to work independently under minimal supervision
    • Ability to communicate effectively with all levels of staff 
    • An innovative team player, self-motivated, pro-active
    • Spiritual leadership in an International Youth Ministry Context   

* * R E S P O N S I B I L I T I E S * *

PA to Pastor/ PTS/ Committee member

• Manage schedule and appointments, administrator of ‘Live’ Calendar i.e. updating all events and coordination of Meeting dates 
• Maintenance of central depository and PCO ie updates changes and details, including updating of personal particulars
• Facilitation of publicity of Calendar of trips and others events and Sponsorships

• Responsible for updating of policies and SOP Manuals
• Manage claims, leave and travel arrangements
• Assist with maintaining files and scanning documents for digital filing
• Prepare presentation slides and materials for meetings/ reports / talks etc
• Take minutes for meetings, prepare logistics arrangements for meetings and other events
• Administrative support including printing and coordination of projects and booking of facilities
• Prepare and submit payment vouchers, do simple accounts/ financial work with budget
• Manage and track reports

Others

• Any other duties as assigned by DFA

* * S K I L L S  &  E X P E R I E N C E * *

Essential (absence of any of these disqualifies the individual for the position)

1. Previous personal involvement and experience of Personal Assistant and Administrator.
2. 5 years of related working experience.
3. Strong administrative and organisational skills, able to do simple budgeting.
4. Able to meet deadlines.
5. Effective oral and written communication skills. Able to communicate and collaborate effectively with various levels of staff and lay congregants.

Desirable

1. Previous involvement in driving collaboration across a range of stakeholder groups.
2. Willingness and ability to leverage new technologies, where appropriate.

* * F O R M A L  Q U A L I F I C A T I O N S * *

Essential (absence of any of these disqualifies the individual for the position)

1. GCE ‘A’ Levels and above in closely-related fields.

* * V A L U E S  &  A T T I T U D E S * *

Essential (absence of any of these disqualifies the individual for the position)

1. Aligned to the vision and mission of BRMC.
2. Displays integrity & authenticity.
3. Displays genuine respect and care for others.
4. Self-motivated, pro-active, eager to learn.

* * R E S P O N S I B I L I T I E S * *

Recruitment & Exit
1) Adopt proactive approach and recruitment strategy to meet manpower needs by constantly reviewing JDs with Pastors/ HOM
2) Conduct interviews
3) Revise and update orientation briefing
4) Ensure all HR records online and in P-files are in order
5) Ensure correct issues of employment contract, confirmation letters, contract renewals, retirement letters, Long Service Awards; and especially on MOUs and Disciplinary letters etc. To review all HR documents before issuance
6) Ensure proper termination and exit process in accordance to policies
7) Conduct exit interviews

Compensation management
1) Conduct research for fair salary practices via surveys and compensation & benefits exercise to ensure competitiveness
2) Ensure correct calculation and proposal of compensation package

Staff Performance management
1) Implement and update HR policies and procedures
2) Ensure the process of the annual Performance Management and mid-year review is carried out
3) Check TCTP is followed up correctly
4) Analyse HR-related information and HR reports to observe trend of training developments for staff
5) Share knowledge and advise HOM on best practices

Training needs
1) Establish learning and development plan as well as talent management towards achievement of the organization’s objectives
2) Mentor staff in accordance to Individual Development Plan
3) Based on training needs, identify suitable training resources/courses for staff by ROI /learning contract follow up
4) Liaise with in-house and external trainers on training programs
5) Oversee sponsorship and scholarship
6) Monitor budget for outgoing and incoming funding from Government

E-portal matters
1) Check all account inputs are correct
2) Check and approve claims
3) Liaise with vendor on payroll configurations
4) Overall core administrator for sage system
5) Provide reports and follow up with auditors

Employee Relations
1) Handle staff complaints
2) Escalate these complaints to relevant parties
3) Review and enforce company policies including updating and training
4) Update employee handbook and the HR manual
5) Advise supervisors on treatment of staff according to company policies
6) Respond to employee violations of policy and handle grievance to resolve conflicts

Staff insurance management
1) Review all documents before Director, Finance & Admin signs (DFA)

Other HR work
1) Develop Career and Succession plans for talent management
2) Work with Pastors/ HOM to manage manpower resources on their behalf
3) Develop an induction program for new joins
4) Develop knowledge sharing process via platforms/ lunch talks as part of training and development ROIs
5) Create Organization Development initiatives to look into Leadership, Culture & Climate, Strategy, Motivation, Change Management etc.
6) Maintain/ design and update all HR forms and processes especially on audit-related matters
7) Ensure organization chart and seating plans are updated correctly and in a timely manner
8) Ensure foreign staff matters and work passes are in order
9) Ensure proper information is kept and correct funds received by Government agencies for funding of childcare leave, maternity leave, career support, skills future and other initiatives
10) Oversee staff engagement activities such as Family Day Outings, Christmas and CNY lunches, monthly birthday celebration etc
11) Prepare staff movements, courses attended by PTS for the purpose of PPRSC reporting
12) Any other duties as may be assigned by PIC and/or DFA

* * Q U A L I F I C A T I O N S * *

Highest Education – Degree Holder and Professional HR Qualification

* * R E Q U I R E M E N T S * *

1) At least 5 years of relevant HR managerial experience
2) Required Skill sets
3) Well-versed in with Singapore Employment Act and other employment related policies and practices
4) Ability to work independently under minimal supervision
5) Ability to communicate effectively with all levels of staff
6) An innovative team player, self-motivated, pro-active and meticulous

* * T E R MS  OF  R E F E R E N C E * *

The Worship Services wing of the Worship & Music Ministry (W&M) seeks to shepherd people in authentic worship through the experience of music and to assist in the creative attempts of the church to present the gospel in the worship services of BRMC.

The PTS (W&M – Traditional Services) represents the W&M pastor at the traditional services of BRMC, currently the Sat 5pm and Sun 8.30am Sanctuary services.

* * R E S P O N S I B I L I T I E S * *

1. Service Managment

• • • Serve as the primary service manager of the traditional services at Sat 5pm and Sun 8.30am.
    • Plans the weekly order of service in consultation with the W&M Pastor, including selection of hymns, prayers, and crafting liturgy.
    • Consolidate and report debrief points from each weekend’s traditional services for weekly service team meetings
    • Coordinate between the various teams involved in the conduct of the worship services, including the pastors, sound crew, livestream crew, ushers, and any other such teams.
    • Lead and roster a team of volunteer service managers for the traditional services.
    • Participate in all operations and creative meetings. This includes assisting in overall programming and execution of liturgical and creative elements in the worship experience (props, songs, video elements, etc).

     2. Equipping & Developing

• • • Support and advise the W&M Committee in their function of recruitment, training and developing volunteers who will serve in the various teams involved in the conduct of the worship services.
    • With the W&M Committee, develop the liturgical depth of the church through thoughtfully ordering the services and educating the congregation.
    • Stay current with contemporary culture as it relates to design and style in both our church and the general market.
    • Communicate with the pastors and W&M staff, and learn from services outside BRMC, to gain insight and develop ways to improve the effectiveness of the worship experience.

     3. General PTS Duties

• • • Support the pastors’ office in ad-hoc activities including special services, baptism interviews, and staff devotions
    • Any other duties assigned by the Pastor-in-Charge

* * P E R S O N A L  R E S P O N S I B I L I T I E S * *  

• Maintain God ordained priorities in your life
• Passionately strive to live the abundant life found in Jesus Christ by nurturing that relationship through self-driven discipleship and personal worship.
• Tithe and observe the Sabbath.
• Conduct life with the utmost integrity in all situations.
• Invest and invite the lost to know Jesus and come to BRMC.
• Maintain loyalty to the vision and staff of BRMC and always protect the unity that God has given His church.

* * M I N I M U M  E D U C A T I O N * *

1. 1. • Diploma / Bachelor’s Degree  

* * R E L E V A N T  S K I L L S * *

Related Experience:

1. 1. • Theological training preferred
      • Experience in worship and music related ministry preferred
      • Certification in one or more musical instruments helpful

Required Skill-set:

• • • An understanding of the liturgy of the Church
    • Proficiency in leading in the liturgy
    • Ability to work independently under minimal supervision
    • Ability to communicate effectively with all levels of staff
    • An innovative team player, self-motivated, pro-active
    • Skilled in the use of technology in worship, including but not limited to, Planning Centre
  •  

Related Experience:

1. 1. • A Christ-like heart
      • A heart for discipling others   

* * T E R MS  OF  R E F E R E N C E * *

Estimated 24 hours/week from Friday to Sunday

* * R E S P O N S I B I L I T I E S * *

1. Operations

• • • Oversee the operation of technical equipment for all worship services and events designated by the supervisor, including instruments, AV equipment, cameras, and lighting.
    • Ensure that sound checks and tech runs are performed adequately for all worship services.
    • Ensure smooth playback of media for worship services, including the livestream.

     2. Training / Volunteer Management

• • • To train and direct volunteers to operate technical equipment used for sound, visuals, and livestream at worship services and events.
    • Train and direct Worship Leaders, Singers, Choir, Musicians and other volunteers and staff in the handling and use of the technical equipment for the playback of media.

     3. Maintenance

• • • Manage and maintain the inventory of technical equipment, musical instruments and other relevant equipment.
    • Anticipate and correct problems that may affect the worship experience at worship services and events designated by the supervisor.

* * M I N I M U M  E D U C A T I O N * *

1. 1. • Degree/Diploma

* * R E L E V A N T  S K I L L S * *

1. 1. • Ability to work independently under minimal supervision
      • Ability to communicate effectively with all levels of staff
      • An innovative team player, self-motivated, pro-active
      • Skilled in the use of relevant technology and equipment   

* * R E S P O N S I B I L I T I E S * *

1. Finance

• • • Enquires indicative rate and recommend placement of fixed deposit with banks; perform reconciliation with Cash Book and G/Ls
    • Prepare Fixed Deposit Schedule for Audit
    • Input payment data onto Accpac
    • Weekly count of offerings/ pledges, and banking them
    • Preparation of banking documents such as account opening, changes in authorized signatures, update banks information, GIRO, other etc
    • Provide GL transaction listing, Budget balance, Expenses statement info upon request
    • E-File Withholding

     2. Payments 

         Verifies, tracks all payments to budget and ensuring supplier invoices/ photocopy receipt/ approved              by respective approving officer/ supporting documents are in order / Enter GL A/c code. 

• • • Prepare payments ( cheques and GIROs)
    • Dispatch – cheques
    • Input payment data into Accpac Cash Book
    • Filing/Binding/Storage
    • Photocopy all Accruals Payment Vouchers with supporting documents – Yearly

     3. Petty Cash

• • • Petty Cash Data Entry
    • Filing
    • Handling of Petty Cash payment if necessary

     4. Fixed Assets

• • • Maintain and update fixed asset register; includes issue of asset tags;
    • Maintain and update asset expensed off register (< $1k);
    • Preparation of monthly depreciation schedule and journal;
    • Responsible for issue of Fixed Asset write-off/transfer forms and journal
    • Responsible for registration of all asset warranties
    • Reconcile fixed assets from SAGE to GL;

     5. Others

• • • Liaise with respective ministries / committees on accounting matters
    • E-mail Budget balance / GL transaction listing / Statement upon request by committee
    • Recording of Cheques Received / Cancelation / Stop Cheques
    • Verification of Pledge data entries done by AR Officer(weekly)
    • Assist Pledge Commitment mailing & data entries (Yearly)
    • Assist weekly Pledge data entries if AR Officer on leave

     6. General

• • • Any other duties as may be assigned by DFA

* * M I N I M U M  E D U C A T I O N * *

1. 1. • A-Levels or Diploma

* * R E L E V A N T  S K I L L S * *

1. 1. • Meticulous and attention to detail
      • Good people skills and organizational skills
      • Conversant in written and spoken English   

* * R E S P O N S I B I L I T I E S * *

Covers the premises of BRMC, BRMCLL (Barker and Vanda locations), and Oasis on the following job functions:

Facilities Management

1. Weekly walkabout the premises to ensure the cleanliness & orderliness of the premises. Raise any areas of repairs to the Head Operations and Property Manager.
2. Assist Property Manager with managing contractors for the repairs & maintenance of the premises.
3. Repair and Maintenance of all office equipment to ensure good working condition. 
   • obtain best possible quotes for equipment repairs
   • send equipment to supplier for repairs when necessary / assigned
   • order and replenish consumables for the following machines (but not limited to)
   • Fuji Xerox – Photo Copy Machines
   • Folding Machine
   • Shredder
   • Fax machine
   • Risograph
   • Franking Machine
   • Water dispensers
   • Others
4. Liaise with Church facilities and general workers on equipment and facilities required for church activities.
5. Ensure cleanliness of the church venues, office and pantry by managing the cleaning contractor.

Facilities and Equipment Bookings

1.  Issue Equipment and allocate rooms for church activities.
2. Coordinate and liase with MCS, ACS and Oldham Hall for booking of their facilities for church use.
3. Weekly updates of bookings of premises using church calendar (PCO).

Inventory

1. Maintain register of church equipment, including those of other ministries.
2. Tag church equipment, together with Finance Dept.
3. Annual stock takes with finance department of church equipment.
4. Monitor movement of church equipment.

Purchasing and Related Errands

1. Monitor and replenish church & office cleaning agents, refreshment & supplies for Sunday services, office pantries and other activities.
2. Assist in obtaining quotations for purchase of equipment or supplies.
3. Run errands for office.
   • Collects Christian materials when assigned
   • Purchase office supplies when assigned
   • Send receptionist to Post Office for franking machine top up and bulk mails

Church Calendar

1. Manage and process requests for church activities into church calendar, as approved by Head Operations.
2. Deconflict and liase with Pastors, Ministries Chairpersons and PTS on clash of major church activities.
3. Assist Head Operations in drafting of Annual Church Calendar.

General

Any other duties as may be assigned by PIC, Head Operations and/or Principals of BRMCLL.

* * M I N I M U M  E D U C A T I O N * *

• GCE “A” levels and above.

* * R E L E V A N T  S K I L L S * *

1. Must have been in a similar role and possess related experience of at least 2 years.
2. Able to work independently under minimal supervision.
3. Able to meet deadlines.
4. Strong oral and written communication skills. Able to communicate and collaborate effectively with various levels of staff and lay congregants.
5. Able to manage conflict professionally and with humility and respect.
6. Competent in Microsoft office word processing, excel and powerpoint
7. Able to work on weekends.
8. Good administrative and organisational skills.